Employer of Record (EOR) in Germany – Everything You Need to Know
What is an Employer of Record (EOR)?
An Employer of Record (EOR) is a third-party service provider that legally employs workers on behalf of another company. While your business directs the employee’s day-to-day work, the EOR is the official, legal employer in the eyes of German authorities.
The EOR takes on all employment responsibilities — drafting contracts, running payroll, handling taxes, managing benefits, and ensuring compliance with German labor laws.
This setup allows companies to hire in Germany quickly, compliantly, and without the need to establish a local legal entity.
Why Germany is Especially Complex
Germany is an attractive market, but it also has one of the most regulated employment systems worldwide. A few key challenges include:
- Strict labor laws: Detailed rules for working hours, vacation, overtime, and termination.
- Strong employee rights: Notice periods, protections against unfair dismissal, and mandatory co-determination in some cases.
- Social security obligations: Employers must contribute to health insurance, pension, unemployment, and nursing care insurance — mistakes are costly.
- Collective agreements: Many industries have binding wage agreements and conditions.
- Employee leasing regulations (Arbeitnehmerüberlassung): Specific licensing requirements apply when employees are assigned through third parties.
An EOR in Germany ensures full compliance with these regulations — reducing your legal and financial risk.
What an EOR Does in Germany
1. Employment Contracts
Drafts German-language contracts that comply with the Bürgerliches Gesetzbuch (BGB) and, if applicable, collective bargaining agreements.
Includes mandatory clauses on notice periods, working hours, vacation days, and salary structure.
Ensures enforceability in German labor courts.
2. Payroll & Taxation
Processes payroll in euros, with all required deductions.
Handles employer and employee contributions to health, pension, unemployment, and nursing care insurance.
Files reports with local tax offices and social security authorities.
3. Benefits Administration
Provides statutory benefits such as health insurance, accident insurance, and pension contributions.
Advises on market-standard additional benefits (e.g., meal vouchers, mobility budgets, or company pension schemes) to stay competitive.
4. Compliance & Risk Management
Acts as the legal employer in Germany, ensuring compliance with local authorities and audits.
Guarantees proper working-time documentation to meet Arbeitszeitgesetz (Working Hours Act) requirements.
Manages terminations strictly according to Kündigungsschutzgesetz (Dismissal Protection Act).
5. HR & Employee Support
Serves as local HR contact for employees regarding payroll, sick leave, parental leave, and other statutory entitlements.
Ensures employees feel secure and properly supported under German law.
How much does employment in Germany cost?
Hiring in Germany involves more than just paying a gross salary. Employers are required to contribute to statutory social insurance, health, pension, and unemployment schemes — typically adding around 24 % on top of gross pay.
- Based on a Gross Salary = 100%
- Pension insurance (9.3 %) – statutory retirement fund
- Health insurance (8.9 %) – statutory health insurance
- Long-term care insurance (1.8 %) – nursing and care contribution
- Unemployment insurance (1.3 %) – unemployment protection
- U1 (2.5 %) – reimbursement for continued pay during sickness
- U2 (0.34 %) – reimbursement for maternity and parental leave
- U3 (0.15 %) – insolvency levy
- Our Employer of Record service provides full employment, payroll, and compliance coverage in Germany.
- We handle all statutory obligations — from contracts and payslips to social security, benefits, and tax filings — so you can focus on your business.
- Our pricing is tailored to your team’s setup, employment type, and scope of services.
- We provide a clear, all-inclusive monthly fee that covers everything required for compliant employment in Germany.
- The monthly service fee covers all employment administration, payroll, statutory filings, benefits coordination, and local compliance.
- Fees only apply while the employee is actively employed under worknow’s EOR arrangement.
- Payments for gross salaries and employment costs are due by the 15th of each month, with salary disbursement on the third-last German banking day.
- A deposit equal to one month’s gross salary per employee is required before onboarding and will be offset against the final payroll upon termination.
- Employees hired under the GVP collective agreement enjoy generous paid leave and strong employment protections.
- Annual vacation starts at 25 days and increases with length of service — many employees receive up to 30 days per year.
- Germany also observes 9 to 13 public holidays, depending on the federal state. For example, Bavaria and Baden-Württemberg have more holidays than Berlin or Hamburg.
- Sick leave is fully paid for up to six weeks per illness, with reimbursement handled through the U1 employer insurance scheme.
- In Germany, employees are absent due to sickness for an average of 20 days per year (based on a 5-day work week).Source: Bundesverband der Betriebskrankenkassen (BKK Gesundheitsreport 2024)
- Holiday bonus: 150 EUR
- Christmas bonus: 200 EUR
Why Companies Use an EOR in Germany
✔︎ Speed: Hire in Germany within days instead of months.
✔︎ Cost savings: Avoid setting up a German subsidiary or GmbH.
✔︎ Compliance: Navigate complex tax and labor regulations without risk.
✔︎ Talent access: Secure German employees quickly and legally.
✔︎ Focus: Concentrate on your business while the EOR manages legal and administrative tasks.
What Can Go Wrong with the Wrong EOR
Germany is not forgiving when it comes to mistakes in employment compliance. Choosing an inexperienced or careless EOR can result in severe consequences:
✘ Illegal contracts: If contracts do not meet German legal standards, they can be challenged in court, leaving you exposed.
✘ Misclassification: Treating someone as a contractor when they are an employee can result in back payments of wages, taxes, and social security contributions — plus penalties.
✘ Unlicensed labor leasing: In Germany, hiring through the wrong structure without proper licenses (Arbeitnehmerüberlassungserlaubnis) can be illegal. Violations can lead to fines of up to €500,000.
✘ Payroll errors: Late or incorrect salary payments destroy employee trust and may violate German law.
✘ Social security non-compliance: Failing to make mandatory contributions results in liability for both employer and employee shares, with penalties and interest.
✘ Termination mistakes: If dismissals are not executed strictly according to German labor law, employees can sue — and German courts often side with employees.
✘✘ Important: Even if the EOR makes the mistake, your company may still be held responsible as the economic employer.
▻ Real-World Example
A U.S. SaaS company hires a sales manager in Munich via a low-cost, global EOR. The EOR issues an English-only contract without the required German clauses on notice periods and vacation entitlements. After a dispute, the employee takes the case to a German labor court.
The court rules the contract invalid in key aspects, awarding the employee additional pay and benefits. Authorities also fine the company for incorrect social security filings. The result: tens of thousands of euros in unexpected costs, reputational damage, and disruption to operations.
This situation could have been avoided with an EOR experienced in German labor law.
Conclusion
Germany is one of the most attractive markets in Europe — but also one of the most complex for foreign employers. An Employer of Record is the safest, fastest, and most efficient way to hire employees in Germany without establishing a local entity.
However, choosing the wrong EOR can be disastrous: fines, lawsuits, reputational damage, and even bans on operating in Germany are possible.
That is why it is essential to partner with a specialized EOR with proven German expertise — one that understands local laws, speaks the language, and has the proper licenses.
With the right EOR, you gain:
✔︎ Peace of mind through full compliance.
✔︎ Access to top German talent within days.
✔︎ A long-term, scalable hiring solution.
✔︎ Expand into Germany with confidence — knowing that every legal, administrative, and HR detail is in expert hands.
